Pharmacy Healthcare Solutions: A Conversation with Seth McKean, Consultant/Analyst

Pharmacy Healthcare Solutions (PHS), one of the nation’s largest health system-dedicated consulting entities, is saving valuable time, reducing the risk of human error, and increasing consultant productivity by using Journyx Timesheet. With the process improvements Journyx Timesheet provides, PHS now has a totally automated payroll process.

Journyx Timesheet is a web-based time and expense management solution that enables organizations to automate time and expense data collection for project controls, customer invoicing, and payroll processing.

Challenge

In late 2007, PHS approached Journyx with an interest in replacing a homegrown Microsoft Excel-based system for time tracking. “Our previous manual spreadsheet time entry and tracking system was cumbersome and required constant maintenance,” said Seth McKean, an analyst for PHS. “Additionally, it didn’t link directly to our payroll or finance systems, which we really needed.”

Solution

PHS business needs included a system that could capture time to support client project billing and also track employee leave. “After receiving some recommendations for Journyx Timesheet, we viewed the system and felt it was a good fit for our needs,” McKean pointed out. “We also researched the market and determined that Journyx Timesheet is as good or better than other available products.”

“We use Journyx Timesheet for our employee time tracking. We directly feed those hours to human resources for payroll processing for about 50% of our staff that are non-exempt. We provide time, expense and revenue data to our finance department for billing and cost reporting. We use the accrual module to track and report employee time-off. All data within Journyx is used for internal reporting purposes. Journyx Timesheet is currently used by 90-100 employees on more than 1,000 projects, both billable and non-billable.”

PHS chose Journyx’s Timesheet Software-as-a-Service (SaaS) platform, which provides a low monthly cost, offers 24/7 application availability, and alleviates organizational IT and database administration. Additionally, Timesheet SaaS supports integration to locally hosted PHS systems for necessary and critical payroll and expense data feeds.

Benefit

“Journyx Timesheet enables us to track time, expenses and revenue by project, user, department, bill type, etc. It has streamlined the overall time entry process and provides an avenue for submitting revenue and expense entries to finance. The payroll process is now totally automated for our non-exempt staff, saving hours worth of time each week and reducing the risk of human error. Journyx Timesheet increases our consultant productivity with its ease of use and flexibility.”

Any company that bills for its services, performs project-oriented work, or tracks absences for a professional workforce can benefit from Timesheet. Customers can easily manage employee timesheets and expenses for project control, customer invoicing and payroll automation with Timesheet.

About Pharmacy Healthcare Solutions, Ltd.

Pharmacy Healthcare Solutions, Ltd. (PHS), a business unit of AmerisourceBergen Drug Corporation is one of the nation’s largest health system-dedicated consulting entities. The management team provides cost savings, patient safety and strategic business growth support to hospitals and alternate care organizations. For more information, visit http://www.pharmhs.com.